The Irish Photographic Federation Privacy Policy
The Irish Photographic Federation is comprised of photographic clubs/societies throughout the Republic of Ireland & Northern Ireland.An elected National Council governs it, the members of the Council being elected at the AGM from member clubs.
The Federation is very much a co-operative movement, which is dedicated to helping Irish Photographers advance the standard of their photography. The Federation’s activities include running Annual Competitions for Clubs , and Individual competitions for club members in all aspects of photography and the organisation of lecture tours by internationally renowned photographers.
International connections are regarded as an essential part of the Federation’s activities as a means of keeping Irish photographers in touch withinternationalstyles and techniques. The Federation, a member of the Federation Internationale de l’Art Photographique (FIAP), sends panels of images to FIAP’s Biennial competitions in various photographic disciplines and generally achieves high rankingsin these competitions.The Federation alsoadministersa very well respected Distinctions scheme for its members and other photographersas a means of promoting photographic excellence. Photographers can progress from Licentiate, through Associateship to the highest level of Fellowship. The IPF distinctions are highly prized internationally, with many photographers from abroad submitting panels for consideration.
The Irish Photographic Federation has been existence for 40 years.
We have published this Privacy Policyto ensure that members and third parties are informed about what personal information we hold and how it is used. The Society operates within the requirements of the General Data Protection Regulation (GDPR) and Data Protection Act 2018 which were introduced in May 2018.
This Privacy Policysets out how we collect and process any personal data from you, or provided from you in relation to you or your club being affiliated to the Federation.
The Irish Photographic Federation collects and processes clubs and their member’s information such as name, address, telephone number(s), email address, dates of membership, photos submitted for competitions and events, competition scores and other information needed for the Federation’s administration and activities. It also keeps records of Members of affiliated Clubs Committees.
The data you supply to the Federation will be used for the following purposes only:
• to provide and deliver information on the events ofthe Federation.
• to circulate announcements.
• to contact you with important information in relation to meetings, changes to competition rules etc.
• to respond to your comments or questions.
• to process payment transactions and to provide invoices/receipts.
With reference to card payments the card number is never written or stored anywhere. If the Federation receives a request from you regarding updating of any data, we will correct your records at the earliest possible time.
Your rights under data protection legislation
You as an individual or member of a Club have rights as follows:
- The right to be informed about processing of your personal data.
- The right to have your personal data corrected in case of inaccuracy and to have incomplete personal information completed.
- The right to object to processing of your personal data.
- The right to restrict processing of your personal data.
- The right to erasure of your personal data.
- The right to request access to your personal data and information about how we process it.
- The right to move your personal data.
- The right to withdraw consent (where use of personal information is based on consent).
If you wish to exercise any of the rights set out above, please contact us by writing to the NationalSecretary
Who we disclose your personal information to:
We will pass certain personal information to third parties where we are required to do soor where necessary to fulfill a service we provide. The categories of third parties we disclose personal data to are listed below:
- Council Members / Volunteers of the Federation
- Event Coordinators
How long will we keep your personal information?
We will not keep your personal information for longer than is necessary for the purpose for which it is held. This will depend on the nature of your relationship with us. In general, we will keep personal information for the following periods of time:
- For clubs/members, the duration of your membership and then seven years after you are no longer a member to enable us to deal with any subsequent queries and for legislative requirements relating to the processing of payment information.
- After this seven-year period, to ensure we have a full historic record of all our members, we will retain basic information relating to your membership indefinitely i.e. name, address and dates of membership.
- For people who have consented to be contacted about the work of the Federation who do not fall into the categories above, solely for as long as your consent is valid.
How we keep your personal information up to date:
To ensure we are able to communicate with you effectively, we only use the very latest data provided by you. To help us do this, please keep us informed if any of your details change or update your own details
Changes to this Privacy Policy
We will review this policy at least annually and whenever there is a change to the way in which we use personal information. Where possible, we will notify you whenever there is a substantive change to this policy with a summary of any changes made.